Wisconsin Association of Public Purchasers

Meeting Minutes:
December 6, 2002
Location: Madison, WI.
Meeting called to order at 10:45 A.M. by President Sharon Weeks.

A motion was m/s/p approving September quarterly minutes.

Treasurer Report - Steve Martinelli: Prior to the receipts and expenses for this quarterly meeting we have balances of, $7633.39 checking account and $6,191.25CD account, totaling $13,824.44.
Treasurers Report accepted.

Historian Office will become associated with the Office of Vice President.

Newsletter deadline January 20, 2003.

Committee Reports

• Vendor Expo: Chairperson Wallis Roberts
  
Dates: September 18 & 19 2003
Location: HoChunk Convention Center Wisconsin Dells
Vendor registration information will be posted on the Web site in January.

• Public Relations: Chairperson Mary Lynn Siedl

WAPP was born in 1943 and 2003 is our 60^th year.

The two members that bring the greatest number of vendors to the Expo will win free registration and lodging for the 2003 Expo.  Contest ends August 15, 2003.  Be sure to have vendors indicate your name on their Expo registration form.

Winner of "Meet The Members" promotion is Jackie Krawze, Brown County.

Winner of "Best Meeting" is the December 2001 Hosts, Steve Martinelli DOT, Mary Hensler DOT, Sally Maier DOT, Kathy Gifford DOT, Diane Sachse DOT, Dean Gauger DOT and Pat Leggett DOT.

• Education: Chairperson Frank Draxler

An explanation of NIGP certification levels, the certification process and requirements was presented by Frank.

Old Business:

• There was a discussion of a change to chapter bylaws regarding the number of meetings each year. The membership notification was met via USPS postmark of November 2002 Chapter Newsletter. No motion was made.

• A suggestion was made to change the May meetings to June beginning 2004. Discussion regarding the availability of lodging and increased cost because June dates may be considered peak tourist season. Decision will be left to the hosts to determine cost benefit for June versus May meeting.

New Business:

• Officer Election

Nominations open, Scott Noffke and Kathy Jaglin nominated. Motion to close nominations, s/p. Ballot vote. Scott Noffke elected as our new officer.

• 2003 Budget

Motion m/s/p to approve budget requests as printed in November 2002 Newsletter.

• Flowers and Memorials

The following motion was made, s/p, to provide direction to the Executive Committee.

The Executive Committee will arrange for sending flowers or a plant whenever a current or active retired member dies. As a guideline, the amount for the flowers or plant should be approximately $30 adjustable for inflation.

The Executive Committee may also authorize a contribution from WAPP funds (to any memorials that maybe created) as a memorial to the deceased member. If the member or retiree was not active in the chapter, a memorial does not have to be authorized. The amount shall be determined at the discretion of the Executive Committee, but shall not exceed $100. Examples of factor for the Executive Committee should consider in making their decision include: being past or present officer, being a contributing committee member, regular attendance of meetings and/or seminars, being a meeting host, or other factors the committee feels are relevant in making the decision.

• Future Meeting Hosts

December 2003 Retired Members (Wallis Roberts)
March 2004 City Of Milwaukee (Cheryl Oliva)
May 2004 Green Bay (Linda Buchanan) & Brown County (Mary Lynn Seidl)
September 2004 Conference & Product Expo
December 2004 City of Madison & Madison Schools

• Next meeting March 6, 2003, Oconomowoc, WI.

A motion m/s/p to adjourn 11:45 AM.

Respectfully Submitted:
Dean Helwig
WAPP Secretary