Meeting was called to order at 10:30 A.M. by President, Cynda Solberg, followed by the Pledge of Allegiance and introductions.

Minutes - Scott Noffke, Secretary 

A motion was m/s/p approving the September, 2003, quarterly minutes.

Treasures Report – Dean Helwig

Prior to receipts and expenses as of December 4, 2003 we have balances of $15,892.13 in our checking account and $6,253.31 in our CD account, totaling $22,145.44.

The 2003 Vendor Expo took in a total $28,917.  Expenses to date are $17,466, leaving a surplus of $11,451.00 from the Expo.

Cynda Solberg indicated that she wanted to put together a strategic plan for WAPP and was asking for $500 for printing. She would like to amend that to $100.

Frank Draxler, chair of the Education committee, accepted a plaque from NIGP for a bronze level donation to the LEAP program.

Cynda Solberg would like to add $250 to the budget for a new digital camera to be used by the historian. A motion was requested to add $250 to the historian budget. Motion was m/s/p.

Wallace Roberts suggested that we give speakers a token of our appreciation. Marketing items such as cups, shirts, pens, etc. Much discussion regarding what types of items and who should purchase. It was suggested that we add $200 to the Public Relations budget to purchase these items. A motion was m/s/p to add $200 to the public relations budget.

Cynda Solberg suggested increasing the WAPP contribution to $1500 for the national NIGP convention. It was also discussed how many officers would go. A motion was m/s/p that we increase the contribution up to $1500 for members to go to the national forum. WAPP will pay up to $1500 if their agency does not cover the costs.

WAPP received a letter from NIGP that we needed to have at least three of the four officers as national members. A motion was m/s/p for WAPP to pay for up to three officers to become NIGP members if their respective agencies are not able to pay.

It was suggested by the executive committee that we add $500 to the budget for participation in the NIGP Share Fair. It was suggested that we send two members. The Share Fair is a networking opportunity for several chapters to get together and share information. The $500 would cover any printing costs for promotional materials. A motion was m/s/p to add $500 to the Public Relations budget to print promotional materials for the Share Fair.

Cynda Solberg recommended putting together a Strategic Plan and add $100 to the budget for the printing of the plan. A motion was m/s/p to add $100 to the executive committee budget for the printing of the Strategic Plan.

A motion was m/s/p to approve the budget as amended by motions brought forth at this meeting.

A motion was m/s/p to try to incorporate a cooperative purchasing meeting in each quarterly agenda.

Expo - Wallis Roberts

Wallis spoke of the positive comments she heard from the vendor expo. Dean talked about having WAPP members attend until 2:00 p.m. then allowing outside agencies to attend the expo. Next year the expo will be held at Ho Chunk again. We will do our best to invite vendors to attend the dinner as we have in the past. We will not have breakout sessions next year.

We have had several vendors asking about private rooms for their own individual presentations. There was discussion. It was decided not to approve private rooms for vendors.

Public Relations - Mary Lynn Seidl

Mary Lynn noted that the best host award went to Chris Wilmot for his efforts in Spooner.

Education - Frank Draxler

Frank congratulated Bill Kurer and Roy Hartmann of Washington County along with Diane Kelly of Racine County for passing their CPPB exams at the last quarterly meeting.

Website - Jim Fering

Jim would like to have any changes in committee chairs or committee members updated by the first of the year.  Please forward that information to him as soon as possible.

Barb Betlej from Milwaukee County Transit and Linda Buchanan of the City of Green Bay were nominated for the position of WAPP Secretary for.  Linda Buchanan was elected Secretary for 2004.

2004

The spring 2004 meeting will be in Milwaukee, March 4^th and 5^th.

The 2004 second quarter meeting will be in Green Bay on June 10^th and 11^th. There will be a tour of the Lambeau Field stadium.

2005

March- Milwaukee
June- Eau Claire
September- Baraboo
December- Madison

Newsletter Deadline - January 15, 2004

Motion was m/s/p to adjourn at 11:40 A.M.

Submitted by:

Scott Noffke - Secretary