Meeting was called to order at 11:15 a.m. by President Steve Martinelli and followed by the Pledge of Allegiance and introductions.

Minutes - A motion was m/s/p approving the October 2004 quarterly minutes

Treasures Report – Scott Noffke

As of November 30^th, 2004, the checking account balance is $24,118.47 after receipts and expenses, the CD balance is $1,310.96 for a total of $30,429.43.

Old Business

Steve Martinelli – As discussed at the October meeting, the Milwaukee Convention Bureau needs support of the local NIGP chapter (WAPP) to make a bid to host a national forum in Milwaukee. A motion was m/s/p to approve the Wisconsin Association of Public Purchasers support to hold an NIGP forum in Milwaukee.

Frank Draxler stated that the education committee agreed with a request that WAPP provide some financial support for members re-certification costs. CPPO costs $275, re-certification costs $150 and testing costs $200. Currently, WAPP pays $75 for testing costs. A motion was made that WAPP shall promote members attaining and maintaining professional certification by providing $100 upon completion of testing, certification or re-certification for WAPP Members of 2 years or more effective January 1 of 2004.

Kathy Jaglin and Laura Forbes were nominated as WAPP Secretary for 2005. Kathy declined the nomination. Laura Forbes nomination was accepted by voice vote to hold the position of WAPP Secretary for 2005.

A motion was m/s/p for existing officers to move up; Dean Helwig to President, Scott Noffke to Vice-President, Linda Dupuis to Treasurer.

A request from Chris Wilmot that the WAPP employment requirement for membership be waived as he would like to retain membership was referred to the Past Presidents committee.

Dean Helwig asked that anyone wanting to get involved in strategic planning for WAPP contact him via email.

Dean Helwig investigated if we are required to provide a WAPP member listing to vendors who make that request. He found through the NIGP that WAPP is considered a private organization and that there are a couple of options. First would be to not publish the list unless WAPP members agree to have it published and made available upon request. Second would be to publish it with a privacy disclaimer. Dean will review what other states do and advise at the next meeting.

Carolyn Clow asked that meeting organizers allow at least this much time at 2005 WAPP meetings for the Cooperative Purchasing Committee: 1 hour for sub-committee work time and then one hour for sub-committee reports and general meeting. Please also provide space for sub-committee meetings to meet Friday after the meeting ends.

Membership – Monica Gannon – Monica will close the 2004 books with 191 members (a record high). She is looking for a volunteer to chair this committee for 2007. Please contact Monica directly, as she would like to work with you in 2006. Thanks were given to Monica for her fine work with the Membership committee.

Expo - Denise Charkowski mentioned that there was some dispute with invoices from the October Expo, so if you were re-billed, please contact her. Dean Helwig said the Expo committee will provide WAPP stickers to put on the back of your business cards. These stickers will encourage vendors to exhibit at the WAPP Expo. Dean also asked that you give cards with stickers to colleagues who may want to attend the Expo.

Education - Frank Draxler – In 2005, the education committee is offering two NIGP courses – the General Purchasing course and the course on Contracting for Services. These courses will be offered in the new LEAP format. Frank stated that there will be a review session scheduled possibly in June for those wanting to certify. The first day is a review day, then the test is the next day. Let Frank know if you are interested in becoming certified as CPPB or CPPO.

Budget – Kim Verhelst stated that $1500 was budgeted for the President or Vice-President to attend the annual NIGP Forum. He recommends that $3000 be budgeted for this expense to allow 1) either the President or the Vice-President; and 2) either the Treasurer or the Secretary to attend. After general discussion, Kim indicated that a motion was needed to clarify guidelines for reimbursement of officers to go to forum. A motion was m/s/p to approve the amended 2005 budget including $3000 for two officers to attend the annual NIGP Forum.

Website – no report

Presidents Council - Cynda Solberg

Announcements

Robert Barwick invited everyone to the March 3-4 WAPP meeting at the Radisson Hotel in Wauwatosa. They have a dynamic agenda planned and dinner at the Cheesecake Factory.

Dave Johnson – stated that the GSA representative Albert Bryant asked if they could come back to a WAPP meeting for further training on GSA IT program.

2005

March 3-4 Wauwatosa – VALUE, Robert Barwick & Jim Bembenck
June 2-3 Eau Claire, Scott Noffke
Sept 15-16 Waukesha – Vendor Expo, Denise Charkowski
Dec. 1-2 Madison – Marriott West, Cynda Solberg

2006 - Steve Martinelli indicated volunteers are needed to host 2006 meetings.

Newsletter Deadline – January 21, 2005

Motion was m/s/p to adjourn at 12:00 p.m.

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